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Essential Recording Requirements
Acknowledgement: To entitle any conveyance, mortgage, or instrument of writing to be recorded. (IC 32-21-2-3)
Legibility of Names: Typed or printed under each signature exactly as signed. (IC 36-2-11-16)
Name of Person Preparing Instrument: Each document prepared or notarized in Indiana. (IC 36-2-11-15c)
Notarized Documents: Requires notary's county and state of residence, commission expiration and seal. (IC 36-2-11-16c3)
Sales Disclosure Forms: Endorsement by County Assessor prior to recording any conveyance document. (IC 6-1.1-5.5-6b)
Transfer of Deeds of Taxation: Endorsement by County Auditor prior to recording any conveyance document. (IC 36-2-11-14 & IC 6-1.1-5.5-6b)
Release of Satisfaction of Liens: May be executed by President, Vice-President, Cashier, Secretary, Treasurer, General Manager, or Attorney-in-Fact only.
Affirmation statement: Required on all documents executed or acknowledged in the State of Indiana at the conclusion of the document with the prepared by statement.
"I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law." "printed name" (IC 36-2-11-15d)
Grantee address required: Complete street or rural route address of the grantee after the mailing address (when applicable) on all conveyances of real property. (IC 32-21-2-3b)
All instruments must meet recording form and legibility statutes.
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