|
|
|
|
HOW TO SEARCH THE DATABASE |
|
|
|
|
|
To search the list of available programs in the database, click the link on the
left hand side of the menu system titled "Search Programs". The search screen provides
you with 3 options for displaying programs from the database, by the type of program,
by a specific church or organization name, or by the side of town the program is
taking place.
To begin your search, click the option button next to the search type and select
an item from the dropdown list of available search parameters, then hit the search
button below.
A message will be displayed advising you of the number of programs in the database
that meet your search criteria;
A brief description of each program including the program name, location, and availability
will be provided to you. If you are interested in obtaining more detailed
information regarding a program in your search, click the name of the program which
will link you to a detailed information page with program and provider specifics
outlined.
Once on the detailed information page for a program, you may return to your search
results page to view other programs simply by clicking the links provided titled
"Back to Search Results".
If the search parameters you select yield no results from the database, a message
will appear indicating no programs are currently available;
If you are searching by church or organization, the detailed information of
the group will be displayed so that you may contact them directly to inquire about
the status of programs they provide. Due to the large number of programs provided
by some churches and organizations, they may choose not to list their programs individually
in the database.
|
|
|
|
|
|
HOW TO ADD YOUR CHURCH OR ORGANIZATION TO THE DATABASE |
|
|
|
|
|
To add your church or organization to the database, click the link on the left hand
side of the menu system titled "Churches & Organizations". A series of
textboxes and drop down menus are provided to allow you to enter detailed information
about your church or organization.
If a red asterisk appears next to a field name on the screen, this denotes a required
field.
If you attempt to save the record and leave a required field blank, an error message
will appear at the bottom of the screen telling you that this information must be
completed in order to proceed.
Once you have completed all the information and filled in all of the required fields
on the screen, hit the submit button at the bottom of the screen. Upon successful
submission of the information, you will automatically be redirected to the program
information page which will allow you to begin entering information on the programs
your church or organization currently provides.
To verify your information has been saved correctly, your church or organization
name will appear in both the drop down lists on the program information page and
search page.
Note: You will only need to enter your church or organizations details into the
database ONE time.
Currently the system does not allow you to correct data entered in error or make
updates to the information you initially provided. In the event that an error has been
made or there is a need to provide updated information on your church or organization,
please contact either Christy Bressler or Aaron Johnson using the contact details
provided under the left navigation menu.
|
|
|
|
FIELD DEFINITIONS |
|
|
FIELD NAME |
REQUIRED? |
DESCRIPTION |
|
Name of Provider |
Yes |
The full name of the church or organization |
|
Address |
Yes |
The physical address of the church or organization |
|
City |
Yes |
The city in which the church or organization is located. Drop-down list is
provided. By default, Indiana is selected |
|
Zip |
Yes |
The mailing zip code of the church or organization |
|
Phone Number |
Yes |
The main contact phone number for the church or organization, not the individual
contact |
|
Fax Number |
No |
The main fax number for the church or organization |
|
Website |
No |
The website address for the church or organization. The web address should
be entered with the full URL: http://www.website.com |
|
Contact Person Title |
Yes |
The description of the position the main contact person holds with the church or
organization.
|
|
Contact First Name |
Yes |
The first name of the main contact person |
|
Contact Last Name |
Yes |
The last name of the main contact person |
|
Contact Phone Number |
Yes |
The direct line phone number for the main contact person |
|
Contact Person Email |
Yes |
The personal email address of the main contact person |
|
Re-enter Contact Email |
Yes |
Security feature to ensure the contact persons email address is entered correctly |
|
Contact Person Details |
No |
Any pertinent information about the main contact person. This may include
location, job description, hours available for contact etc. |
|
Side of Town |
Yes |
Geographically, which side of town the church or organization is located |
|
Type of Church |
No |
see religious affiliation |
|
Religious Affiliation |
No |
If the entry is for a church, this is the religion the church is associated with |
|
Number of Members |
No |
A number indicating how many people are involved in the church or organization.
(Number may be an approximation) |
|
Church Services |
No |
This field is provided so that churches can indicate when their services occur |
|
Description |
No
|
A descriptive account of the characteristics, features, purpose and/or subject matter
relevant to the church or organization |
|
* It is recommended to complete as many of the fields as possible on this screen.
|
|
|
|
|
|
|
HOW TO ADD PROGRAM INFORMATION TO THE DATABASE |
|
|
|
|
|
To add programs that your church or organization provides into the database, click
the link on the left hand side of the menu system titled "Program Information".
A series of textboxes and drop down menus are provided to allow you to enter detailed
information about the programs your church or organization is currently offering
or will be offering in the near future. (You may also be automatically redirected
to this page upon successful completion of entering your church or organizations
details into the database).
If a red asterisk appears next to a field name on the screen, this denotes a required
field.
If you attempt to save the record and leave a required field blank, an error message
will appear at the bottom of the screen telling you that this information must be
completed in order to proceed.
Once you have completed all the information and filled in all of the required fields
on the screen, hit the submit button at the bottom of the screen. Upon successful
submission of the information, the screen will be refreshed and you can begin entering
the details for the next program your church or organization provides. There
is no limitation to the number of programs you may enter into the database.
The more information you can provide, the more comprehensive our resource guide
can become to better serve the community!
To verify your program information has been saved correctly, you may use the
"Search Programs" page. Choose to search by church or organization name, than
locate your name in the drop down list. After hitting the search button,
a list of the programs you currently have entered into the database will appear
where you can verify the information you have provided.
Currently the system does not allow you to correct data entered in error or make
updates to the program information you initially provided. In the event that an error
has been made or there is a need to provide updated information on one or more of
the programs your church or organization provides, please contact either Christy
Bressler or Aaron Johnson using the contact details provided under the left navigation
menu.
|
|
|
|
FIELD DEFINITIONS |
|
|
FIELD NAME |
REQUIRED? |
DESCRIPTION |
|
Church or Organization |
Yes |
A drop-down selection list of churches and organizations already in the database.
If your church or organization name does not appear in this list you must return
to the "Churches & Organizations" page and submit the information before programs
can be entered into the system.
|
|
Program Name |
Yes |
The full name of the program |
|
Primary Contact Name |
Yes |
The full name of the primary contact persons name for the program being listed |
|
Primary Contact Email |
Yes |
The personal email address of the main contact person |
|
Re-enter Primary Email |
Yes |
Security feature to ensure the contact persons email address is entered correctly |
|
Primary Contact Phone # |
Yes |
The direct line phone number of the primary contact person |
|
Secondary Contact Name |
No |
The full name of the secondary/backup contact persons name for the program being
listed |
|
Secondary Contact Email |
No |
The personal email address of the secondary contact person |
|
Re-enter Secondary Email |
No |
Security feature to ensure the secondary contact persons email address is entered
correctly |
|
Secondary Contact Phone # |
No |
The direct line phone number of the secondary contact person |
|
Target Population |
Yes |
The particular group of individuals who are best suited to attend this program |
|
Program Type 1 |
Yes |
The primary descriptor that best describes the type of program or service provided.
If an appropriate program type is not identified in the drop-down list provided,
specify other* |
|
Program Type 2 |
No |
The secondary program descriptor (optional) |
|
Program Type 3 |
No |
The tertiary program descriptor (optional) |
|
Specify if Other * |
No |
If "Other*" is specified in any of the program type drop-down lists provided, a
brief description of the program type should be included in this field |
|
Program Location |
Yes |
The name and/or address where the program is taking place |
|
Program Availability |
Yes |
The time and/or days, space available in the program |
|
Program Description |
Yes |
A specific description of the program being offered |
|
Program Accepts Volunteers? |
No |
Yes/No. Does this program accept volunteers to help plan/organize/support the program
and its provider? |
|
Continuous Program? |
No |
Yes/No. A continuous program would be one defined as not having a definitive end date |
|
Program Start Date |
No
|
If this program is not continuous, the date the program is set to commence |
|
Program End Date |
No |
If this program is not continuous, the date the program is set to end or no
longer be offered |
|
* It is recommended to complete as many of the fields as possible on this screen.
|
|